Parks & Rec Minutes

Date:

June 13th, 2023

Commissioners Present:

 Ed Sterling, Erika Mond, Kelsey Griggs, Martha Babbit & Lisa Shepple, coordinator

Next Meeting:

July 10, 2023

Agenda Item

Action

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Event approvals

  Bolton Local, pot luck, 3pm-7pm @ Pavilion; Sept 10, Maya Parekh

 Bolton/Harvard Open Studios, 9/30-10/1 @ Town Common; Yvette Monistad Artisans    Group;  Boy Scouts will guard exhibits overnight by camping out

Follow up from Memorial Day / May 29^th refreshments; we now know to be ready by 10:15am. Food preparations were excellent, very little waste.

Follow up from Backyard Bolton /  May 13^th; attendance seemed average, parking was not a problem but cones and yellow tape are essential to maintain order; event seemed short at only 3 hours.

Plan Summer Outing to hold at Boy Scout Camp Resolute property;

Discussion on Family Summer Event at Camp Resolute

• A “Family Fun Day” has been suggested on a weekend in August, centered on the use of the waterfront with its large dock complex. We need to negotiate whose lifeguards will be used.
• We also need to negotiate a number of issues:
• - use of their camp’s kayaks and canoes
  - will their inflatable island/iceberg will be available
  - can we use their grills to cook our own food
  - are ice cream (or Kona ice) trucks permitted on the property
  - can we play music on the intercom?
  - would games like basketball, cornhole, Frisbee golf be allowed
• A price of $20 per car was recommended, We need to discuss with Resolute. $20 was thought to cover expenses to conduct the event and have a positive impact on the relationship between BPRC and Resolute.
• Would noon to 5pm be OK with Resolute?
• Would August 5^th (or 6^th) be OK with them. We believe their program ends August 4^th.
• Ed and Lisa will meet with camp management at Resolute to discuss next steps.

Approval for $ spending

  Red cross training services & cards - $240

  Bathing suits & apparel - $194

 Supplies for Summer programs -$400, changed to $1,000.00, originally requested $400 but Commissioners agreed that more supplies will be needed during the Summer for the programs.  Changed request to $1k moved and seconded
 

Camp Resolute officers have invited Bolton P&R Commission (BPRC) to use the camp when Scouts are not resident, meaning during the week and off-season.  A fee structure for this use remains to be negotiated.

Coordinator Report

Discussion on all Commissioner roles & jobs; Kelsey agreed to handle social media; she also agreed to handle some Conservation Comm. items. Martha agreed to handle events such as Family Fun Day, Halloween, & Easter Hunt.  Ed will continue to handle property management issues

Update on Summer Programs & Swimming Lessons; Over 300 children signed up at the moment

Both events approved by vote unanimously

Approved by vote unanimously

To spend $1434 from budget

No vote taken until costs are known

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