Board of Selectmen Minutes
Board of Selectmen Present: Jonathan Keep
December 6, 2018 Robert Czekanski
Town Hall Stanley Wysocki
Don Lowe, Town Administrator
Linda L. Day, Town Secretary
Mr. Keep called the Board of Selectmen’s meeting to order at 7:00 p.m.
POLE HEARING
The Board of Selectmen held a public hearing at 7:00 p.m. on the petition of National Grid and Verizon New England, Inc. to relocate 1 Jointly Owned Pole on Old Sugar Road beginning at a point approximately 1170 feet South West of the centerline of the intersection of Sugar Road. National Grid will relocate Pole 6 with anchor across the street for customer underground service.
Autumn Kubiak attended the meeting to represent National Grid. Mr. Mark Caisse, Tree Warden was not available to attend the hearing but didn’t have any objections to the proposed pole location as staked on site. Mr. & Mrs. Michael Hoeffler, abutters were present for the hearing and didn’t have any objections to the proposal.
On a motion made by Wysocki and seconded by Czekanski, the Board of Selectmen voted to approve the hearing. (Keep – yes, Czekanski – yes, Wysocki – yes)
TRANSFER STATION PROCEDURES
With the current 5-year solid waste removal contract expiring in 2019, Mr. Joseph Lynch, Director of the Department of Public Works thought it would be a good time to review the transfer station procedures to consider any changes to address issues of non-compliance.
Mr. Lynch suggested a Committee be formed to review and make recommendations on the current procedures.
There have been some issues with compliance. The transfer station employees are monitoring the disposal very closely and also embarked on public education which has resulted in a lot of feedback and a decrease in compliance issues. Mr. Lynch also met with Town Administrator Don Lowe, Administrative Assistant Linda Day, Police Chief Warren Nelson, Town Clerk Pamela Powell and Selectman Stanley Wysocki to discuss ways to improve the non-compliant situation.
Options discussed included additional signage, shortening the hours of the transfer station on Wednesday evening to free up man hours to increase staffing on Saturdays. A follow-up meeting will be held in January with the Board of Selectmen.
SIGN REQUEST – HUDSON ROAD
Mr. Robert Pace, Jr. requested approval for a 4’X4’ temporary real estate sign advertising the new homes at the Keyes Farm Subdivision on Hudson Road. The wooden sign will be one-sided with blue and white lettering and a sketch of the lots.
On a motion made by Wysocki and seconded by Czekanski, the Board of Selectmen voted to approve the request contingent on approval from the building inspector. (Keep – yes, Czekanski – yes, Wysocki – yes)
TOWN ADMINISTRATOR REPORT
Update on Minuteman: Internal work is moving along and the building is still on schedule to open in September 2019.
Update on Portico: Mr. Lowe reported that there is a change order to remove an excessive amount of bat droppings and one to remove a trace of asbestos.
Appointments: On a motion made by Wysocki and seconded by Czekanski, the Board of Selectmen voted to make the following appointments to the Nashoba Valley Regional Dispatch District Administration Board and Finance and Operations Committees. (Keep – yes, Czekanski – yes, Wysocki – yes)
Donald Lowe, Town Administrator - Administration Board
Jeffrey Legendre, Fire Chief – Alternate
Jeffrey Legendre, Fire Chief – Operations Committee
Warren Nelson, Police chief – Alternate
Ninotchka Rogers, Town Accountant – Finance Committee
Kristen Noel, Treasurer – Alternate
Coffee with the Town Administrator: Is scheduled for Friday, December 13, 2018 from 8:30 to 9:30 a.m. at the Bolton Bean, 626 Main Street.
BOARD OF SELECTMEN BUSINESS
Liquor Licenses: On a motion made by Wysocki and seconded by Czekanski, the Board of Selectmen voted to execute the 2019 Retail License Renewals for Bolton Bean, Bolton Country Cupboard, Inc., Daigneault’s Liquor Inc., Fotini’s Restaurant & Bar, Great Brook Farms, Inc., Nashoba Valley Spirits, Ltd., The International Golf Course, Twin Springs Holdings, Inc. (Keep – yes, Czekanski – yes, Wysocki – yes)
Bills/Payroll Warrant: On a motion made by Wysocki and seconded by Czekanski, the Board of Selectmen voted to approve the bills/payroll warrant of W19-11 and W19-11A. (Keep – yes, Czekanski – yes, Wysocki – yes)
EXECUTIVE SESSION
On a motion made by Wysocki and seconded by Czekanski, the Board of Selectmen voted 3-0 by roll call (Keep –yes, Wysocki –yes, Czekanski –yes) to enter into Executive Session at 7:30 p.m. pursuant to M.G.L c. 30A, Section 21 (a) 2 to discuss strategy with respect to contract negotiations with non-union personnel. The Board will reconvene to open session.
On a motion made by Wysocki and seconded by Czekanski, the Board of Selectmen voted 3-0 by roll call (Keep –yes, Wysocki – yes, Czekanski –yes) to reconvene to open session at 7:34 p.m.
FIRE CHIEF CONTRACT
On a motion made by Wysocki and seconded by Czekanski, the Board of Selectmen voted to execute the contract between the Town of Bolton and Jeffrey Legendre for the position of Fire Chief. (Keep – yes, Czekanski – yes, Wysocki – yes) The term of the contract is December 10, 2018 to June 30, 2021. The Board of Selectmen congratulated Mr. Legendre on his appointment.
EXECUTIVE SESSION
On a motion made by Czekanski and seconded by Wysocki, the Board of Selectmen voted to enter into Executive Session at 7:36 p.m. pursuant to M.G.L. c. 30A, Section 21(a)(3) to discuss strategy with respect to collective bargaining or litigation (AFSCME, Council 93, Local 1703 – DPW Unit) if an open meeting may have a detrimental effect on the bargaining or litigating position of the Board of Selectmen and the chair so declares. The Board will not reconvene to open session.
Respectfully submitted by Linda L. Day